Are you dreaming of a romantic, outdoor wedding? The natural beauty, fresh air, and open space create this magical atmosphere perfect for weddings. However, there are considerations to remember like the unpredictability of weather, outdoor bugs and pests, as well as other factors. If your heart is set on an al fresco wedding, you need to have a solid back-up plan that does not compromise your dream. Here’s some practical advice to ensure your special day goes off without a hitch, even if Mother Nature doesn’t cooperate.
Choose a Flexible Venue
When you select your outdoor venue, double-check that it has an indoor option or a suitable covered area. Many venues offer beautiful indoor spaces that can serve as a backup if the weather turns the wrong way. If your heart is set on a specific outdoor spot, consider renting a tent that can be set up quickly if needed. Even the most lovely fall day can be uncomfortably hot, and nothing ruins an outdoor event like an unexpected rain shower.
Monitor the Weather Closely
Keep a close eye on the weather forecast as your wedding day approaches, and be prepared. While forecasts can change, having up-to-date information will help you make timely decisions about venue swaps without stressing too hard. If bad weather is predicted, you can implement your backup plan well in advance, and who knows maybe you will get something better than expected!
photo Angela Sue Photography
Communicate with Vendors
Ensure all your vendors are aware of your backup plan and are prepared to adapt if necessary. This will include your caterer, photographer, and DJ or band. Have an open conversation about the logistics of moving the event indoors or under a tent, this will ensure that everyone is on the same page and help with the smooth transition if the weather forces a change of plans.
Prepare Your Guests
Inform your guests about your outdoor venue and share your backup plan so that they can plan accordingly. This can be done through your invitations or wedding website. If you are expecting inclement weather, send them links to your wedding website for timely updates, and encourage them to dress appropriately for both scenarios.
photo Angela Sue Photography
Decor and Setup
Have a plan for your decor and setup in your backup space. if five people have to carry one enormous bench you may want to be prepared to skip moving some of the details if you have to relocate last minute. The best plan is to create an idea of your decor that can look good indoors and outdoor- this will help maintain the aesthetic of your wedding regardless of where it takes place.
Emergency Kit
Have an emergency kit on hand with essentials like umbrellas, blankets, and small towels, to keep you and your guests comfortable if the weather calls for rain. You might want to think about personalized hand fans or small throw blankets to keep guests cool or warm during your outdoor event. Add some insect repellant or bite relief to your kit for any mishaps.
Stay Calm and Flexible
Lastly, remember to stay calm and flexible. You are getting married, and a little weather should not mess it up for you. A well-prepared backup plan will give you peace of mind that your wedding day is beautiful and memorable, no matter what. Add these outdoor planning tips to your Wedding Planning Checklist to be ready for anything that comes your way.
